Executive Secretary to the Chief Medical Officer/Sr. VP of Medical Affairs

Salem, MA | Administrative Support


Under general supervision, provides secretarial and administrativesupport to the Chief Medical Officer, Sr VP for Medical Affairs. Performsa variety of administrative and secretarial support functions requiringconsiderable knowledge and judgment regarding divisional procedures andpolicies. May make decisions concerningminor departmental administrative matters. Researches information, composescorrespondence and prepares regular and/or special reports. Generally requires specialized secretarialtraining and experience.

  • Assists with day-to-day operation of department including, but notlimited to, taking and transcribing dictation, drafting and preparation ofcommunications and memorandums, and distributing same.
  • Acts asliaison for medical center administration regarding a variety of matters

  • Schedulesand coordinates activities including meetings, agenda, conferences, andminutes.

  • Researchesand prepares reports in a timely manner

  • Assistsin preparation of budget data

  • Heavy calendar management including scheduling appointments, conferences, meetings

  • Makestravel arrangements

  • Screenstelephone in courteous and professional manner.

  • Designs,formats and prepares reports, special projects, forms, questionnaires, surveys,tables and charts.

  • Processesrequisitions, invoices, orders, reports, analyzes options for purchases.

  • Maintainsoffice equipment in optimum working condition.

  • Drafts and responds to routinecorrespondence,

  • Maintainsexecutive files

  • Demonstratesflexibility in adjusting to changes in format, content or deadline; adheres tocorporate standards relating to policies, procedures and objectives.


  • Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint). Proficiency with remote conferencing technology. Strong organizational, communication and interpersonal skills. Demonstrates cooperation with co-workers and management.
  • 3+ years of progressively responsible secretarial experience to be proficient in all phases of assigned duties.
  • High school plus knowledge of general secretarial or medical secretarial arts equal to two years of college.

College business degree preferred.

Applicants with relevant experience will be considered. North Shore Medical Center is an affirmative action/equal opportunity employer. Minorities and women are strongly encouraged to apply. Pre-employment drug screening is required.

Why North Shore Physicians Group?

You’ll practice at the leading edge of patient-focused medicine in one of New England’s most scenic and historic locations. And you’ll make a difference every single day. Make your move to NSPG. We’re one team, with one focus. Join us.

With NSPG you’ll experience:

Excellent quality of life

The North Shore area offers:

  • Communities with varied and rich histories and convenient access to museums, art, restaurants and shops.
  • Natural beauty, handsome architecture and vivid history — only 15 miles north of Boston.
  • 30 miles of gorgeous rocky coastline with breathtaking beaches and harbors.
  • World-class sailing and close proximity to the mountains and picturesque New England.
  • Easy access to a multitude of universities, colleges, and public and private schools.

Clinical excellence

  • Our practices are certified Level 3 NCQA Patient-Centered Medical Homes.
  • For the fifth year in a row, North Shore Medical Center has been ranked a top regional hospital in Boston and Massachusetts by U.S. News & World Report.
  • Our affiliate, Massachusetts General Hospital, is one of U.S. News & World Report’s top three Honor Roll hospitals in America.
  • NSPG and NSMC use the Epic EMR that integrates patient care through the Partners HealthCare System, including Massachusetts General Hospital and Brigham and Women’s Hospital.

Career advancement

  • Grow, learn and develop new practice innovations.
  • Continue your medical education.
  • Make academic connections and explore teaching opportunities.
  • Explore leadership opportunities.
  • Develop clinical and administrative career ladders.

A supportive practice environment

  • Collaborative professionals.
  • Patient-centered care model.
  • Leadership that listens and values your contributions and ideas.
  • Autonomy and respect for your skills and expertise.
  • Excellent salary and benefits.


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