Swampscott, MA | Schedular

Surgical Scheduler, OBGYN - Swampscott


About Us

North Shore Physicians Group (NSPG), the largest multi-specialty physicians group north of Boston, is a leader in innovative practices. We are explorers at heart! Here, ideas come from everyone—to the benefit of everyone we serve.

We continually seek the best ways to streamline care for both patients and providers. Our medical team of more than 400 physicians, nurse practitioners, physician assistants, and other care professionals is consistently working together to discover new ways to improve and enhance our practices to benefit the health of our patients and the careers of our providers.

With NSPG as your employer, you’ll experience clinical excellence, supportive practice environments, and opportunities for career advancement! Through our team-based approach, the goal is to make our practice of medicine smarter and more efficient.


We are located at 383 Paradise Road, in Swampscott, MA. As an OB/GYN office, our obstetricians and gynecologists provide high-quality conscientious care to woman of all ages, including annual check-ups, pre-and postnatal care, and sophisticated gynecologic surgery.

The office hours are Monday through Friday, 8:00am-5:00pm.

General Overview

The Surgical Scheduler is a multi-tasking position that consists of arranging patient surgeries. Under the direct supervision of the Site Manager. Surgical Scheduler will ensure that patients receive pertinent patient education information about their surgeries. Works independently to execute job responsibilities, tasks and handle confidential patient information. Utilizes discretion and judgment tasks utilizing well-established skills and experience including scheduling and prior authorizations as well as coordinating patient appointments with other specialty services. Performs administrative coordination of a physician’s schedule to include secretarial support data management and triaging. Upbeat and willing to work in a fast-paced, demanding environment while learning a multitude of duties that allow for cross covering for office support.


  • Schedules all procedures within a timely manner within Opt Time
  • Obtain and enter all surgical information from physician to include specific case type and assist if needed
  • Orders and coordinates all testing needed prior to surgery
  • Schedules and tracks all minimally invasive surgical cases
  • Release block time within cancellation window
  • Coordinates and maintains physician schedules
  • Consistently enters any/all specific information into the computer system regarding the patient surgery
  • Responsible for coordination of pre-operative and post-operative needs
  • The surgical scheduler will coordinate with the OR and other departments as needed
  • Coordinates with the OR team for last-minute cases to be added
  • Communicates with the OR scheduling team to ensure appropriate block utilization
  • Direct communication with multiple physicians
  • Works with insurance companies to ensure all patients have coverage for the surgery
  • Support multiple physicians with coordination of OR schedules
  • Works in collaboration with Oncology and Urology departments to coordinate combined surgical cases
  • Communicates and coordinates all appointments with patients providing all necessary information
  • Detail-oriented individual with the ability to communicate with multiple people in all departments



  • High School Diploma or College level course work preferred but not required.
  • Experience in an administrative assistant position/surgical scheduler with experience in a physician’s office strongly preferred

Applicants with relevant experience will be considered. Salem Hospital, a member of Mass General Brigham, is an affirmative action/equal opportunity employer. Minorities and women are strongly encouraged to apply. Pre-employment drug screening is required.

Katherine Melanson
Talent Acquisition Partner

Swampscott, MA
With NSPG, you’ll experience:

Career advancement

Grow, learn and develop new practice innovations.

Continue your medical education.

Make academic connections and explore teaching opportunities.

Explore leadership opportunities.

Develop clinical and administrative career ladders.

A supportive practice environment

Collaborative professionals.

Patient-centered care model.

Leadership that listens and values your contributions and ideas.

Autonomy and respect for your skills and expertise.

Excellent salary and benefits.

Clinical excellence

NSPG’s MHQP Patient Experience surveys show that we perform higher than the state mean in all domains with 92% of patients indicating that they would recommend NSPG services.

Our physicians are polling in the top 75th percentile of AMGA Satisfaction metrics for almost every major category—the highest physician satisfaction scores of any medical group in the Boston region.

25th percentile in MGMA cost benchmarks and top 75th percentile in revenue benchmarks.

The North Shore area offers an excellent quality of life:
  • Communities with varied and rich histories and convenient access to museums, art, restaurants and shops.
  • Natural beauty, handsome architecture and vivid history—only 15 miles north of Boston.
  • 30 miles of gorgeous rocky coastline with breathtaking beaches and harbors.
  • World-class sailing and close proximity to the mountains and picturesque New England.
  • Easy access to a multitude of universities, colleges, and public and private schools.
Ipswich physicians join North Shore Physicians Group
Ipswich physicians join North Shore Physicians Group
Maria Fagan, D.O. - North Shore Physicians Group, Marblehead Massachusetts
Maria Fagan, D.O. - North Shore Physicians Group, Marblehead Massachusetts
Jon Snyder M.D. - North Shore Physicians Group, Beverly Massachusetts
Jon Snyder M.D. - North Shore Physicians Group, Beverly Massachusetts

Keywords: Boston medical center, Boston area, Best regional hospital, Best hospital, North Shore’s largest provider, North Shore Medical Center, Massachusetts General Hospital, Brigham and Women’s Hospital, Salem Hospital, Union Hospital, Designated stroke center, High-performing, Partners HealthCare, Community health, Community hospital system, Clinician, Massachusetts hospital, Electronic medical records, Epic EMRs, In-patient, Teaching, Academic medicine, Clinical ladder, Level III Trauma Center, Nationally recognized, Outpatient, Patient-focused care, Patient-Centered Medical Home, Provider, Wellness, U.S. New & World Report ranking, Expert, Serve, Care, Healthcare, Multispecialty, Boston, North Shore, Marblehead, Salem, Peabody, Danvers, Lynnfield, Lynn, Melrose, Wakefield, Manchester, Nahant, Topsfield, Wenham, Middleton, Malden, Revere, Beverly, Rowley, Saugus, Swampscott

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